If you’ve completed the SDC assessment and have been confirmed as eligible to submit mileage claims, please visit our homepage, click the Login tab in the top right corner, and select Submit Expenses.
When using our Eezytime portal, mileage must be submitted according to our guidelines. You must attach receipts to support each claim, in line with the receipt requirements based on your vehicle type.
Submissions without receipts will be rejected. If the receipts provided do not cover the full mileage claimed, we will only process the maximum mileage supported by the receipt value.
Receipts Required: You must submit fuel receipts to cover the mileage being claimed. The rate per mile needed for your receipt value is outlined below.
The Umbrella expenses team will process the mileage to the point where the 10,000 miles threshold is reached. The system will then amend the rate which will be automatically actioned when the 10,000 threshold is reached.
When claiming mileage for an electric car, send a copy of the V5 document as proof of type of vehicle as it is unlikely that you will be able to supply receipts for charging the vehicle when at home.
However, if you use external charge points, receipts should be provided.
HMRC will require proof of mileage tax relief being claimed for:
220 miles per week x 45 pence per mile = £99.00
£99.00 will be deducted from gross assignment rate BEFORE all deductions are run, so that this amount is not subjected to tax.
If you are a mobile worker, you can only submit/claim site-to-site mileage.
If you are not under SDC, you can also claim your commute.
We are only able to process expenses for you if your temporary assignment will be less than 24 months in duration
Fill in the highlighted date field (this can be the week-ending date — you don’t need to submit mileage daily, you can combine the total mileage for the whole week).
Enter the different postcodes you visited during the week in the “postcode” box, separating each one with a space.
Input the total number of miles you are claiming, ensuring it is supported by a valid receipt.
You must attach a receipt for every submission made on the portal. To do this, click the paperclip icon at the bottom of the submission.
After attaching your receipt, click “Save.” Then tick each submission you’ve completed (as shown in the screenshot) and click “Submit Selected.”
You can keep track of your expense process as the portal will show as “submitted”, “part processed”, or “processed”.
Note: Our expenses cut-off is 12 midday on a Tuesday; anything submitted after this will be picked up the following week.
If you’d like to get in touch with us, we’re available by telephone (Mon–Thurs: 09:00–17:30, Fri: 08:30–17:30), email, or live chat. We recommend using our live chat feature for the fastest and most convenient support — you can speak with our team while continuing with your day-to-day tasks.
You’ll also find a wide range of helpful guidance and frequently asked questions in the Resources section of our website, accessible from the top menu.